Personal Assistant

HSBC Corporate and Institutional Banking(CIB)

HSBC Corporate and Institutional Banking is a markets-led, financing-focused business that provides investment and financial solutions. Through our international network, we connect emerging and mature markets, covering key growth areas. We partner with our corporate, government and institutional clients to help them achieve consistent, long-term performance. Our products and services include advisory, financing, prime services, research and analysis, securities services, trading and sales and transaction banking.

We are currently seeking an experienced professional to join our team.

In this role, you will:

Provision of personal assistant and secretarial support:

• Ensure all Group policies, rules and regulations are complied with at all times
• Perform day to day secretarial support to the assigned team(s) and visiting executives as appropriate
• Provide administrative support to the assigned team(s)
• Preparation of documents and presentation materials, ensuring attention to detail
• Organisation, filing and distribution of office materials, utilising as appropriate, central filing resources and Group electronic filing/archiving systems in line with audit/compliance guidelines.
• Scheduling of appointments, coordination of meeting, actively managing the calendars of the banker(s) supported. Reinforcing secretarial best practices following new joiners and existing workforce efficiently. Making travel arrangements for the assigned team members, adopting the Group travel policy at all times. Follow Group policy, accurately preparing and timely submitting of the travel and expenses reports.
• Visitor/telephone screening and handling of internal / external correspondences.
• Provide IT / system support to assigned team(s), providing up-to-date, accurate information on relevant databases relating to client/marketing activity.
• Coordination of internal matters and consolidation of various reports.
• Perform and hoc assignments as required, productively undertaking a substantial workload without sacrificing quality.
• Effectively manage information risk and report any exceptions to the Group standards to the banker(s) or Business Management team.
• Support to internal personnel, utilising operational infrastructure effectively.

To be successful in the role, you should meet the following requirements:

•    Exercise accurate judgment and demonstrates a sound ability to make sound decisions with minimal supervision from superior.
•    Be an excellent co-ordinator with good organising capabilities in order to deal with a diverse range of internal and external parties.
•    Must be energetic, confident and tenacious with excellent written and verbal communication skills.
•    Proficient in Word, Excel, PowerPoint.

You’ll achieve more at HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within and inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.#LI-HSBC

Issued by HSBC Bank (China) Company Limited