Legal Team PA

Legal Team PA (GCB6) - Global Legal Function – LREI – London

If you’re looking to take an exciting new direction with your HSBC career, an internal move can open the door to many opportunities, allowing you to take on a new challenge, and develop your skills. Bring your knowledge of our brand to a new role and grow yourself further.

We are currently seeking an experienced individual to join the Global Legal Function in the role of Legal Team PA. As the Legal Team PA, you will provide high quality, professional and comprehensive administrative support to key leaders within the LREI, FCLA, Competition & Employment Legal UK teams.

This role involves managing complex schedules, travel arrangements, and supporting team-specific tasks and projects. The PA will work closely with the leadership team ensuring seamless operations across global locations.

A move across the business allows you to continue to access tailored professional development opportunities, and our fantastic benefits packages.

In this role, you will:

• Provide high quality diary management and travel services to allocated Legal professionals, managing complex diaries and travel, working across global time zones.
• Co-ordinate meetings and events for the wider team (including room bookings, catering, AV facilities set up etc.), avoiding scheduling conflicts.
• Prepare and manage legal documents, reports and presentations for the team, ensuring high standards of accuracy and professionalism.
• On-board and off board permanent staff and contractors, including raising system access requests, ordering IT equipment, providing joining instructions and day 1 IT set-up and training.
• Provide administrative support to the team including invoice processing, owning and maintaining document management folders and sites, maintaining office supplies, and other ad-hoc administrative requests.
• Assist in administration of the IT systems and applications used by the team, including access and content management, liaising with COO and IT teams as needed.
• Facilitate communication within the team and other departments.

To be successful in this role you should meet the following requirements:

• Prior experience working in a legal environment, preferably private practise law firm.
• Proven experience reformatting complex legal documents.
• Prior experience in a team administrative role / PA role supporting Managing Directors is essential. 
• Organisational skills with the ability to proactively plan, prioritise and organise workload, taking into account conflicting priorities and changing requirements working in a fast-paced environment.
• Strong relationship skills / ability to communicate effectively both in writing and verbally including with senior stakeholders.
• Ability to work independently and as an active and participative member of the team, proactively sharing knowledge and experience with colleagues.
• Proficient in IT packages (Word, Excel, PowerPoint etc) as well as experience using travel, invoicing and expense systems.

The base location for this role is London and with a hybrid working pattern.

To support you with putting your best foot forward for our internal opportunities, you are invited to take advantage of our CV and Interview workshops, hosted by our Talent Acquisition team. To find out more and register to attend please click on this: SuccessFactors Learning: Item Details for CV and Interview skills Classes

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces - no matter their gender, ethnicity, disability, religion, sexual orientation, or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role.

If you have a need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk:

Email: hsbc.recruitment@hsbc.com
Telephone: +44 207 832 8500