Executive Assistant

If you’re looking for a career that will help you stand out, join HSBC, and fulfil your potential - whether you want a career that could take you to the top, or an exciting new direction, we offer opportunities, support and rewards that will take you further.

We are currently seeking an experienced professional to join our team in the role of Executive Assistant. 

As the role supports senior roles within Strategy, you’ll require sufficient level of expertise, professionalism and discretion. You’ll be required to get involved in a large spectrum of work and/or issues and will need to actively participate in meetings, oversee small projects and have decision making with authority and autonomy.  

As an HSBC employee in the UK, you’ll have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

Responsibilities will include:                                                                                           

• Manage end-to-end administrative processes, including diary/time management, travel, workflow, HR administration (HR Desktop changes), holiday coordination, Fusion, and maintaining the Gifts & Entertainment Register (GER)
• Provide high-touch, in-person secretarial support, ensuring stakeholders receive timely meeting briefings via preferred systems and are supported in the office when required
• Maintain high availability to deliver instant, effective support in a fast-paced environment with changing priorities
• Produce and coordinate high-quality materials, including PowerPoint presentations, meeting agendas, and colleague communications
• Organise and coordinate high-level internal and external engagements
• Proactively check in with key stakeholders to confirm weekly priorities and adapt plans as requirements change
• Liaise closely with wider team members to stay informed on critical updates and “need-to-know” information
• Lead meeting organisation and heavy diary management, scheduling and re-prioritising meetings swiftly to reflect constantly evolving diaries

To be successful in this role you should meet the following requirements: 

• Proven experience working as an Executive Assistant (essential).
• Exceptional organisational skills, with the ability to manage complex diaries and arrange travel proactively using your own initiative.
• Proactive relationship-builder, confident partnering with senior stakeholders and collaborating with other Executive Assistants.
• Strong verbal and written communication skills, with regular, professional engagement across key stakeholders.
• Clear, concise communication style with strong attention to detail.
• Comfortable working under pressure and to tight deadlines in a fast-paced environment.
• Able to manage competing priorities and commitments, prioritising effectively as demands change.
• Highly proficient in Microsoft 365 (Teams, Outlook, Word, PowerPoint, Excel); confident hosting virtual meetings (Zoom preferred). 

The base location for this role is London. Please note there may be occasional requirements to adjust working hours to fit in with different time zones. There may also be a requirement to travel within the UK as part of this role. 

Opening up a world of opportunity.

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces - no matter their gender, ethnicity, disability, religion, sexual orientation, socio-economic background or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role.

If you have a need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk via hsbc.recruitment@hsbc.com.