Executive Productivity And AI Associate

We are currently seeking a high calibre professional to join our team as a Executive Productivity And AI Associate.

In this role you will:

Executive Support & Office Management

• Manage a complex global calendar across multiple time zones.
• Coordinate meetings, workshops, executive briefings, and external engagements.
• Manage travel, logistics, expenses, and administrative processes.
• Prepare meeting agendas, briefing materials, and follow-up actions.
• Monitor and prioritize communications, ensuring timely responses and stakeholder engagement.
• Maintain strong relationships with senior internal and external stakeholders.

AI-Powered Productivity & Automation

• Apply AI tools and copilots to improve executive productivity and operational efficiency.
• Design and implement AI-enabled workflows for recurring activities.
• Develop prompt libraries, knowledge repositories, and agent-based solutions.
• Automate meeting preparation, action tracking, stakeholder follow-ups, and reporting processes.
• Continuously identify opportunities to eliminate low-value administrative work.
• Act as a testbed for emerging EA productivity technologies and AI capabilities.

Continuous Improvement

• Challenge existing EA ways of working and identify opportunities for improvement.
• Build reusable EA processes that can scale across the organization.
• Develop expertise in EA AI tools and share best practices with colleagues.
• Actively seek to redesign and automate aspects of their own role.

To be successful you will need:

• Experience supporting senior executives in a fast-paced environment.
• Strong organizational and stakeholder management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities simultaneously.
• Strong problem-solving and critical thinking skills.
• High degree of discretion and professionalism.

Preferred Experience:

• Experience using AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini, or equivalent platforms.
• Experience with workflow automation tools.
• Experience preparing executive presentations and briefings.
• Experience in technology, innovation, financial services, consulting, or strategy environments.
• Familiarity with project management and operational governance processes.