Executive Assistant

GCB 6

We are currently seeking a high calibre professional to join our team as a Executive Assistant.

In this role you will:

• Provide executive secretarial and administrative Support to the Global Head of Trustee and Fiduciary Services and the Global Head of Fund Accounting & ETF Services. This includes but not limited to travel arrangements, expense submissions and calendar management.
• Organizing schedules, maintaining diaries, arranging travel and accommodation
• Coordinating activities, events, resources, meetings, services and managing internal and external stakeholders, including AMH management and regulators
• Supporting administration, composing presentations, drafting reports and assisting with key documents, such as business plans
• Managing external relationships and service providers, including the management of the invoicing and payment authorisations.
• Gatekeeper or primary point of contact roles for key stakeholders
• Adhere to HSBC policies and maintain confidentiality on sensitive activities MSS
• Provide full secretarial support and assist the team with any other administration support as required
• Coordinate with internal and external customers and attend to matters relating to the work of the team
• Maintain effective and efficient communication in department and across stakeholders
• Support on ad hoc projects, including PowerPoint presentations and initiatives as required
• Handle ad hoc projects as assigned

To be successful you will need:

• University Degree or Diploma Holder
• Solid years of working experience in providing Secretarial supports within Banking, Financial Services, or Insurance settings
• Strong familiarity and knowledge in communicating and working with Executive Management and Senior Executives
• Well Organized and Attention to Details
• Able to handle multiple tasks at a fast paced environment
• Excellent Communication and Presentation Skills
• Articulate in English and Cantonese.  Proficiency in Mandarin is an advantage
• Excellent writing skills in English and Chinese
• Proficiency in Microsoft Word, PowerPoint, Excel

Opening up a world of opportunity

www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.

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