Senior Fund Administrator - Trade Transactions

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If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Senior Fund Administrator - Trade Transactions.

In this role, you will:

• The role holder will be responsible for Trade capture, exception management and service routing of trades to downstream systems along with adding and settlement of cash transactions. Trade Instructions are either received Straight Through Processing (STP) or uploaded manually or through Macros to account for instructions received in generic mailboxes from Clients. Diagnostics reports are run which include investigation, handling any exceptions, and query resolution within the PLA turnaround time. The services include sending Asset setup to the Static Team and resolving queries received in Vortex/ Transaction Lifecycle Management (TLM) (Reconciliation platform). Cash transactions are specific journals including expenses, fees, monthly interest & Foreign Exchanges. Instructions are received from Internal teams, Clients, Brokers, Fund Managers, Transfer Agencies and Custodians.
• The Team is also responsible for timely Cash Monitoring, Input of Journals, reimbursement and payments, monitoring balances, and writing off small residual balances. The Team is also responsible for timely Cash exception (cash reconciliation) handling, Input of Journals, reimbursements and payments, monitoring balances, and writing off small residual balances.
• Enable the rollout of new products/ activities within Trades. Engage and drive efficiencies and business solutions through automation and be an agent of change. Assist and participate in deploying defined business solutions to remove manual processes. Ensure Active participation and support of migration / re-migration of funds. Optimize participation in department initiatives, regulatory, compliance and reduce risk.

• Ensure that Handovers are in place and all files are checked and there is an Escalation Matrix in place and followed diligently. Act as the primary contact for Business Partners and downstream teams in relation to any query related to reconciliation/posting. Act as a backup for the Manager in his absence and manage operations. Develop and maintain relationships with internal customers & business partners through timely communication and Business as usual Calls.

• Responsible for ensuring NIL Complaints. All Stakeholders queries and open items to be responded effectively to/raised in a timely manner. To maintain HSBC internal control standards and support internal/external reviews including the timely implementation of audit points. Ensure Trades/Reconciliation operating procedure is followed with management and assessment of risks (if any).
• Identify and reduce manual processes for enhanced operational control. Updating all Management Information System / trackers as required by the process. Ensure Enhancements to Job-Aid Matrix, process notes, checklists, Key performance indicators, and internal processes as and when required. Demonstrate actions to adhere compliance to with the mentioned controls.

• Responsible for ensuring Nil breaches in all groups and risk policies. Audit, BRCM, and Compliance reviews rated as 'satisfactory'. Ensure process notes are updated appropriately. Ensure continuous process-related updates are cascaded to the fund administrators on an ongoing basis. Undertake/conduct training/cross-training for all staff including existing and new staff and monitor the same on an ongoing basis.
• Perform any additional responsibilities that may be required by the Supervisor in support of the ongoing management and development of the division. Perform User acceptance testing as and when required. Being proactive in identifying root causes for process-related challenges and sharing qualitative resolution. Be flexible to adapt to different working environments with counterparts across the globe. Responsible for improving the team’s overall quality, productivity, and communication. Contribute towards building an enthusiastic and motivated team

To be successful, you will:

• Applicant should have a Bachelor’s/master’s degree in commerce/finance. 1- 3 years of fund administration experience. Excellent knowledge of Capital Markets and Financial instruments. Excellent knowledge of accounting principles. Provide support for seamless re-migration, onboarding of new business, and funds in line with Global Operating Model.

• Proficiency in working knowledge of Accounting & Valuations, Reconciliation, and Trade Processing platforms, viz. SimCorp Dimension. Basic knowledge in custody, brokerage, depository, investment accounting, mutual funds, and reconciliations.

• Proficiency in EXCEL essential. Create capacity and generate efficiencies. The major challenge for this role is to continuously deliver within the specified time limit with minimum or no errors. Demonstrates ownership of tasks and escalates to management when appropriate.
• The individual will have to complete all the activities for all the allocated clients for self and fund administrators. within the set time limit and ensure that the Trade Processing signoffs are sent to the stakeholders within the agreed PLA parameters.
• The individual needs to drive process improvement initiatives within the team communicate with the team and other downstream to achieve the same. The individual needs to be flexible to work shifts and respond to additional business needs if required.
• Be flexible to adapt to different working environments with counterparts across the globe. The role will be of an individual contributor nature and will not have a team reporting to the role. The role will operate within the orbit of the Investment Operations Shell of Funds service’s strategic plan.
• The role will interface with all other Market & Securities Departments and with HSBC global offices as appropriate.The jobholder will also continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.
• This will be achieved by ensuring all actions take account of the likelihood of operational risk occurring. Also, by addressing any areas of concern in conjunction with line management and/or the appropriate department. The jobholder will also adhere to and be able to demonstrate adherence to internal controls. This will be achieved by Adherence to all relevant procedures, keeping appropriate records and, where appropriate, by the timely implementation of internal and external audit points, including issues raised by external regulators.

You’ll achieve more when you join HSBC.

www.hsbc.com/careers

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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***Issued By HSBC Electronic Data Processing (India) Private LTD***