Personal Assistant

We are currently seeking a high caliber professional to join our team as a Personal Assistant.

In this role you will: 

• Ensure all Group policies, rules and regulations are complied with at all times.
• Provide effective day to day secretarial support to the assigned team(s) and visiting executives as appropriate.
• Provide efficient administrative support to the assigned team(s).
• Assist in the preparation of documents and presentation materials, ensuring attention to detail.
• Organisation, filing and distribution of office materials, utilising as appropriate, central filing resources and Group electronic filing/archiving systems in line with audit/compliance guidelines.
• Scheduling of appointments, coordination of meetings, and actively managing the calendars of assigned executive(s). Facilitating travel arrangements for assigned team members, adopting the GBM travel policy at all times. Follow GBM Expense policy, accurately preparing and submitting requisite travel and expenses reports in a timely manner. Reinforcing secretarial best practices in supporting new joiners and existing workforce efficiently.
• Visitor/telephone screening and handling of internal /external correspondences.
• Coordinate and provide IT / system support to assigned team(s).
• Coordination of internal matters and consolidation of various reports.
• Perform ad hoc assignments as required, productively managing a substantial workload without sacrificing quality.
• Effectively manage information risk and report any exceptions to the Group standards to the Line Manager(s) or Business Management team.
• To comply with the ‘GBM Hong Kong BCM Departmental Requirements’ document for the jobholder’s department.
• Support internal GB personnel, utilising operational infrastructure.

To be successful you will need: 

• Good communication and interpersonal skills.
• Proven ability in dealing with clients at all levels.
• Proven ability to work collectively.
• Effective time management and planning skills.
• PC skills : Proficient in MS Office
• Language : Fluent verbal and written English, Cantonese and Mandarin.