Senior Company Secretarial Assistant

Some careers shine brighter than others.

If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Senior Company Secretarial Assistant

Purpose of the role:

The Governance team serves as principal advisor to boards of directors on corporate governance matters and leads and implements corporate governance practice throughout the Group. This role contributes to the development and implementation of corporate governance best practice and supports the onshore team in fulfilling required obligations.

In this role, you will:

• Contribute to the development and implementation of corporate governance frameworks and best practice in line with Group standards and relevant industry requirements.
• Arrange board and committee meetings end to end, including scheduling, agendas, papers circulation and action tracking, using approved templates and platforms.
• Collate, draft and review papers for boards and committees, and communicate clear recommendations for decision and follow up.
• Follow established processes and procedures, support statutory and regulatory obligations, and assist the onshore Governance team to meet required deliverables.
• Maintain accurate statutory records on the Group internal corporate database and ensure timely filing of statutory returns with relevant authorities.
• Provide accurate and timely company secretarial input to annual reporting documents, including statutory accounts for Group companies.
• Support annual reviews of board and committee terms of reference, effectiveness reviews and relevant governance policies.
• Identify and suggest process improvements that increase efficiency and strengthen controls across Governance activities.

To be successful you will:

• Hold a recognised Company Secretarial qualification with a minimum of six years of relevant post qualification experience.
• Demonstrate strong experience maintaining entity records and statutory registers, including experience with electronic registers where applicable.
• Have experience in international governance and compliance environments.
• Be proficient in Microsoft Office applications.
• Show a strong understanding of corporate governance principles and practical governance tools.
• Communicate clearly and confidently in writing and verbally, with strong presentation skills.
• Work well under pressure with competing deadlines, showing strong planning, prioritisation and organisation.
• Apply strong analytical skills to synthesise complex information, identify risks, and produce high quality, accurate work with attention to detail.

You’ll achieve more at HSBC

www.hsbc.com/careers

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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