Fund Administrator - Freshers

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HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Fund Administrator – Freshers.

In this role, you will:

• Responsible for Trade capture, exception management and service routing of trades to downstream systems along with adding and settlement of cash transactions. Trade Instructions are either received Straight Through Processing or uploaded manually or through Macros / End-User Computing’s to accounting for instructions received in generic mailboxes from Client / Fund Managers. Diagnostics reports are run which includes investigation, handling any exceptions and query resolution within the Performance Level Agreement turnaround time. The services include sending for Asset setup to Static Team and resolving queries received in Vortex / TLM (Transaction Lifecycle Management) (Reconciliation platform).
• Cash transactions are specific journals including expenses, fees, monthly interest & Foreign Exchanges. Instructions are received from Internal teams, Clients, Brokers, Fund Managers, Transfer Agency and Custodians. The Team is also responsible for timely Cash Monitoring, Input of Journals, re-imbursement and payments, monitoring balances and writing off of small residual balances. The Team is also responsible for timely Cash exception (cash reconciliation) handling, Input of Journals, re-imbursement and payments, monitoring balances and writing off of small residual balances. e.g., for Business, Customers and Stakeholders; internal control environment, etc.). Knowledge in investment accounting, investment valuations, mutual funds, etc. Excellent customer service and communication skills. Possess good analytical and problem-solving skills. Continuously deliver within the specified time limit with minimum or no errors. The individual will have to complete all the activities of the assigned funds within the set time limit and ensure that the fund is delivered to the stakeholders within the Performance Level Agreement.
• The individual needs to be flexible to work in shifts and respond to additional business needs if required. Be flexible to adopt in different working environment with counter parts across the globe. The working environment is professional, and the incoming individual will have to meet the work-related challenges with zeal and professionalism. To ensure that individuals can perform at the desired level, there will be process training & necessary guidance provide by the Line Manager on an ongoing basis. Role will be of individual contributor nature and will not have team reporting to the role. The role will operate within the orbit of the Investment Operations/ German Fund Administrator’s strategic plan. The jobholder will also continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.

• This will be achieved by ensuring all actions take account of the likelihood of operational risk occurring.  Also, by addressing any areas of concern in conjunction with line management and/or the appropriate department. The jobholder will also adhere to and be able to demonstrate adherence to internal controls. This will be achieved by adherence to all relevant procedures, keeping appropriate records and, where appropriate, by the timely implementation of internal and external audit points, including issues raised by external regulators. This will be achieved by adhering to all relevant. processes/procedures and by liaising with Compliance department about new business initiatives at the earliest opportunity. Also and when applicable, by ensuring adequate resources are in place and training is provided, fostering a compliance culture and optimizing relations with regulators. Compliance, Global Compliance Officer, Area Compliance Officer or Local Compliance Officer. The term ‘compliance’. embraces all relevant financial services laws, rules and codes with which the business must comply.

• This will be achieved by adhering to all relevant processes/procedures and by liaising with Compliance department about new business initiatives at the earliest opportunity. Also and when applicable, by ensuring adequate resources are in place and training is provided, fostering a compliance culture and optimizing relations with regulators. Perform any additional responsibilities that may be required by the Supervisor in support of the on-going management and development of the division. Perform User Acceptance Testing as and when required. Undertake/conduct trainings/cross training for all staff including existing and new staffs.

• Being proactive in identifying root cause for process related challenges and share qualitative resolution. Be flexible to adopt in different working environment with counter parts across the globe. Demonstrate HSBC Group Values and principles. Initiatives to demonstrate the application of Markets and Securities Services principles in the day-to-day work environment. Participation and support provided to initiatives taken by teams. Individual initiative and level of engagement / participation / collaboration. Review the Postings/uploads and ensure all downstream / Business Partner queries are responded in a timely manner. Produce accurate Trade Packs within set deadlines for review. Input and maintain accurate fund accounting records (wherever applicable). Being responsive to ADHOC queries from Business Partners/Stake Holders. Being proactive in identifying and escalating any issues/challenges to appropriate parties. Adhere to defined process Key Performance Indicators and Performance Level Agreements. NIL Business Partner Complaints.
• All Business Partner / Stakeholders queries to be responded in a timely manner. Open items to be followed up and closed in a timely manner. Adherence to HSBC internal control standards, support internal/external reviews and ensure compliance. Updating all daily Management Information System / trackers as required by the process. Enhancements to Job-Aid Matrix, process notes, checklists, Key Performance Indicators and internal processes as and when required.Complete all Mandatory trainings as and when required. Ensure timely follow up on the open & outstanding issues that hinder the valuation. Ensure, Escalation Matrix is followed as per agreed for Business Partner Locations and Bangalore. Undertake/participate in projects for improvement in delivery quality and/or timeliness. Adhere to all group and risk policy and standard guidelines. Nil breaches in all group and risk policy. Audit, Business Risk Control Management and Compliance reviews rated as 'satisfactory'.

To be successful, you will:

• Bachelor’s degree in accounting or other qualifications relevant to the accounting/finance industry.
• 0-2 years of relevant/accounting work experience.
• Good knowledge of Capital Markets and Financial instruments. Basic knowledge in accounting principles and fundamentals of Accounting.
• Proficiency in one or more accounting platforms – ICON, SimCorp Dimension, Transaction Lifecycle Management, Vortex.
• Proficiency in EXCEL essential.
• Ability to Speak and understand English. Good interpersonal and teamwork skills.
• Organized and detail oriented. Ability to re-prioritize workloads due to changing circumstances; meet strict deadlines.
• Will be expected to maintain HSBC internal control standards, including the timely implementation of internal and external audit points, together with any issues raised by external regulators.

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HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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